Reports
General Report Outline
These guidelines are only suggestions — not requirements.
Purpose and Scope
This [partial], [unprogrammed] inspection was opened as a result of a [formal complaint] filed by a [recent employee] alleging safety and health violations in the workplace.
Description of Process
[Company Name] [does this]/[makes this]. This facility company focuses on [this type of product]. Therefore, [this process is used a lot.] Plus, [supporting processes]. Of note, [complaint item-specific processes.] This facility is approximately [square-footage] with [this many floors] and [this many buildings] housing [these respective processes.] The raw materials used to produce [products] include [chemicals and materials], with a significant amount of [waste product]. Possibly after inputting the static information, it may fit this format better to describe the layout of the facility as it applies in the order of the process--from raw materials to finished product, for example. But don't flesh out all the details since that is addressed in Walkaround Inspection Notes.
Opening Conference Notes
[When arrived]. [Conditions upon arrival]. CSHO first spoke with and identified himself to [first contact; management or not]. CSHO requested [highest management/official on site.] [Notes on request vs. arrival times.] [Management official] authorized the inspection. CSHO discussed with [mgmt official] the [complaint items]. CSHO discussed [events for the day]. CSHO requested [paperwork, anything else to be gathered while on-site]. [Those on walkaround] then proceeded to the walkaround.
Walkaround Inspection Notes
[Chronological review of locations visited and items noted about the process(es).]
Citations Outline
SAVE
This is chosen from within OSHA Express. Currently, it is to be written in past tense — saying that the company did not do what the standard says to do.
- For several years before OSHA Express, SAVEs were direct transcriptions of the standard. When observing old reports and case files, this can be seen.
AVD
Description of Hazard
First, explain the purpose of the standard (as had been done pre-OSHA Express). This includes why it was instituted and what the hazard is if not instituted.
Next, describe the specific situation as it was setup at the worksite inspected, leading to the violative condition — but not the violating condition itself. Save that for the "How requirements of standard were violated" section.
Evidence Which Supports Basis for Alleged Violation - See Photo(s)
How requirements of standard were violated
If the violation involves something to do with chemicals or HazCom, make sure to address the hazards posed by the chemicals.
