Travel

Mileage Reimbursement

Per 200 KAR 2:006

Section 9. Mileage. (1) Mileage commuting between home and work station shall not be paid.
(2)(a)If an employee's point of origin for travel is the employee's residence, mileage shall be paid for the shorter of mileage between:
     1. Residence and travel destination; or
     2. Work station and travel destination.
(b) If an employee's point of origin for travel is the employee's workstation, and after proceeding to a travel destination, the employee's final destination is the employee's residence, mileage shall be paid for the shorter of mileage between:
     1. Residence and travel destination; or
     2. Workstation and travel destination.
(3) Vicinity travel, and authorized travel within a claimant's work station shall be listed on separate lines on the Travel Payment Voucher (TP or TPI) document.

Motels & Hotels

Receipts

Whether your hotel stay is direct-billed or out-of-pocket, you still have to get a receipt.  The receipt needs to have the following information:

• Lodging charge
• Proof of payment (essentially, a net balance of zero)
• Day and time of check-in/checkout
• Room number (a "good idea")
• Your name (necessary) and address (another "good idea")

This information can be handwritten, if necessary. It must be provided on the hotel's letterhead and faxed or emailed. If this information absolutely cannot be provided by the lodging facility, an affidavit can be attached to the travel voucher that includes all of the above information.

State Lodges/Resorts

Refer to this email from Val:

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